Collect fees reliably around funding, deposits and term dates
Fees are monthly and mostly predictable, but they sit alongside government-funded hours, registration deposits, extras like meals and trips, and the occasional refund. Keeping all of it reconciled against each child is the admin that eats a nursery manager's week.
Fees, funding, deposits and extras
The core monthly fee collects straightforwardly, but it is only part of the picture: funded hours reduce it, extras add to it, and the net amount per family changes with attendance and age.
Registration deposits are larger one-offs at the start, and taking them on a card means a fee on money that is effectively a holding deposit.
Refunds, credits and leaving balances run the other way, and each has to reconcile against the right child so a family's account is always clear.
The payment mix that fits
Not one rail. The two to four that match how money actually moves here.
Collect the monthly fee on a mandate, with advance notice when the amount changes with attendance or funding.
Take registration deposits and one-off extras over a bank link, with no card fee.
Issue refunds, credits and leaving balances the same day, referenced to the child.
Your flow of funds, orchestrated
The monthly fee collects over Direct Debit, with advance notice when attendance or funding changes the amount. Registration deposits and extras like meals and trips are taken over Pay by Bank. Refunds and leaving balances go out over Faster Payments. Every fee, deposit, extra and refund reconciles against the child on one ledger, so each family's account is clear without a spreadsheet.
Every book moves money differently. We map your flow of funds and quote one integration across the rails that fit.
Related
Payments for childcare and nurseries: FAQs
Over Direct Debit with advance notice of the amount each period, so the net fee after funded hours and extras is collected correctly and reconciles against the child.
Over Pay by Bank, so a registration deposit avoids a percentage card fee and settles instantly against the family's account.
Over Faster Payments, the same day, referenced to the child so the family's account reconciles cleanly on leaving.
Tell us how you get paid
Send us the mix of payments you take and make, and we will quote one integration across the rails that fit, priced on your volume.