Collect fees, run client disbursements, keep money provable
Your own fees are a recurring collection, but the harder money is the client money you handle: disbursements you pay on their behalf, payroll runs you execute, and funds you hold that must stay provably apart from the practice's own.
Practice fees and client money, kept apart
Monthly and annual fees are a recurring collection that, on a card or a manual invoice, leak to late payment and declines and cost the practice time to chase.
On top of that, you handle client money: paying HMRC, suppliers and others on a client's behalf, which means holding and moving money that is not yours and must be accounted for per client.
Payroll runs and bulk payments add many outbound payments at once, each needing to be referenced and reconciled against the right client.
The payment mix that fits
Not one rail. The two to four that match how money actually moves here.
Collect practice fees on a mandate, so recurring billing does not leak to late payment.
Hold client money in segregated accounts and reconcile disbursements per client.
Make disbursements and run bulk and payroll payments the same day, referenced per client.
Your flow of funds, orchestrated
Practice fees collect over Direct Debit, so recurring billing holds without chasing. Client money is held in segregated accounts, kept apart from the practice's own funds. Disbursements, HMRC payments and payroll runs go out over Faster Payments, each referenced to the client. Fees, held client money and outbound disbursements reconcile per client on one ledger, so the practice's money and the clients' money are both provable.
Every book moves money differently. We map your flow of funds and quote one integration across the rails that fit.
Related
Payments for accountants and bookkeepers: FAQs
Client money is held in segregated accounts and reconciled per client, so disbursements you make on a client's behalf are provably separate from your own fees.
Yes, over Faster Payments, as many outbound payments as needed, each referenced to the client and reconciled on one ledger.
By collecting them over Direct Debit, so recurring billing holds automatically rather than depending on clients paying an invoice on time.
Tell us how you get paid
Send us the mix of payments you take and make, and we will quote one integration across the rails that fit, priced on your volume.